Administrative Associate - UBA / Counseling & Psychological Services

Administrative Associate - UBA / Counseling & Psychological Services

Location: Tallahassee, FL

Regular/Temporary: Regular

Full/Part Time: Full-Time

Job ID: 61833

Department

University Business Administrators - Counseling & Psychological Services

Responsibilities

Supports Counseling & Psychological Services by processing applications for the Mental Health Withdrawal/Course Drop committee. Functions as Departmental Travel and Purchasing Rep. Maintains and organizes all electronic and original document records for student clients and business processes.

• Serves a primary processor for all mental health withdrawal/course drop applications for the entire university. Provides administrative support to Counseling & Psychological Services programs including but not limited to training programs and outreach programs. Provides administrative support for the Sr. Administrative Specialist as needed.
• Serves as Travel Representative for Counseling & Psychological Services, (T-Card holder). Initiates T-Auths, expense reports and reimbursements in the Travel module in OMNI. Responsible for staying abreast of all University Travel and T-Card Policies and Procedures. Assists with travel requests, arrangements and reimbursements for department business by staff and for visitors to the department. Troubleshoots any travel issues between department, vendor(s) and/or FSU Travel.
• Serves as purchasing agent for the Counseling & Psychological Services(P-Card holder). Initiates requisitions and change orders for budget transactions into the Purchasing module in OMNI; checks in orders as received and enters received date of goods and services into OMNI in a timely manner. Troubleshoots any purchasing issues between department, vendor(s) and/or FSU Purchasing. Responsible for staying abreast of all University Purchasing Policies and Procedures. Creates updates and maintains departmental supply list and organization of department's storage areas. Responsible for documenting and maintaining inventory and assists with property forms for Counseling & Psychological Services.
• Serves as backup for front desk coverage, departmental human resources and payroll processes, including payroll preparation or certification, time and leave entry/tracking. Assists in the processing of personnel appointments for full time, part-time and OPS employees. Assist with data entry/maintenance, standard queries and providing basic reports from University database system. Assists with the advertisements and recruitment process. Assists in facilitating department operations.
  
  

Qualifications

A high school diploma or equivalent and three years of experience. (Note: post high-school education and/or experience may substitute at a comparable rate.)

University Information

One of the nation's elite research universities, Florida State University preserves, expands, and disseminates knowledge in the sciences, technology, arts, humanities, and professions, while embracing a philosophy of learning strongly rooted in the traditions of the liberal arts and critical thinking. Founded in 1851, Florida State University is the oldest continuous site of higher education in Florida. FSU is a community steeped in tradition that fosters research and encourages creativity. At FSU, there’s the excitement of being part of a vibrant academic and professional community, surrounded by people whose ideas are shaping tomorrow’s news!

Learn more about our university and campuses.

FSU Total Rewards

FSU offers a robust Total Rewards package. Visit our website to learn more about our Compensation, Benefits, Wellness, Recognition, and Employee Development programs.

Use our interactive tool to calculate Total Compensation options based on potential salary, benefits and retirement contributions, earned leave, and other employment-related perks.

How To Apply

If qualified and interested in a specific job opening as advertised, apply to Florida State University at https://jobs.fsu.edu. If you are a current FSU employee, apply via myFSU > Self Service.

Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume.

Veterans' Preference

Certain service members and veterans, and the spouses and family members of such service members and veterans, receive preference and priority, and certain service members may be eligible to receive waivers for post secondary educational requirements, in employment by the state and its political subdivisions and are encouraged to apply for the positions being filled. Veterans' Preference applies to University Support Personnel System (USPS) positions only.

IMPORTANT: To claim Veterans' Preference, select “yes” to the question on the application questionnaire and upload a DD-214 (or equivalent), the Veterans' Preference Certification form, and other documentation if applicable with your online application before midnight of the position closing date.

Click the links for eligibility information and required documentation, or call FSU Human Resources at (850) 644-6034.

Considerations

This is an USPS (University Support Personnel System) position.

This position requires successful completion of a criminal history background check.

Equal Employment Opportunity

FSU is an Equal Employment Opportunity Employer.