Description:

The Archives Technician supports the Coast Guard Historian’s Office by assisting with the physical processing, inventory, and digitization of archival records. This position works under the direction of an Archivist or government staff to ensure proper handling, labeling, and tracking of Coast Guard archival materials. It is well-suited for individuals with attention to detail, physical handling skills, and an interest in supporting historical preservation.

Responsibilities

• Rebox and refolder archival records according to arrangement plans.
• Label boxes and folders in support of long-term intellectual control.
• Assist in stabilizing records and performing basic preservation tasks.
• Collect and input donor and accession data into tracking databases.
• Assist in the preparation and processing of archival donations.
• Digitize archival documents and Official Military Personnel Files in accordance with scanning protocols.
• Prepare scanned materials for posting to the CG Historian’s website via AFPIMS.
• Conduct scanning of historical records housed at external repositories (e.g., National Archives).
• Provide research assistance under supervision, including file pulls and record retrieval.
• Assist with filing and organizing documents and reference materials.

Requirements:

• Associate’s degree or equivalent combination of education and experience.
• 1–2 years of experience in archives, libraries, museums, or a records management setting.
• Familiarity with archival processing, filing systems, and physical handling of historical documents.
• Experience with flatbed or document scanners and basic image processing software.
• Working knowledge of Microsoft Office, particularly Excel and Word.
• Ability to follow detailed instructions and maintain careful documentation.
• Physical ability to lift boxes and work with records in a storage environment.
• Interest in history, archives, or cultural heritage institutions preferred.

Physical Requirements

Must be able to frequently move from place to place within the location; file and retrieve books and other items on high shelves; lift/push up to 25 pounds and occasionally up to 35 pounds. of heavy boxes, books, and equipment; work in confined spaces; walk; bend; stoop; reach; and climb.

Benefits

• Health Care Plan (Medical, Dental & Vision)
• Retirement Plan (401k, IRA)
• Life Insurance (Basic, Voluntary & AD&D)
• Paid Time Off (Vacation, Sick & Public Holidays)
• Family Leave (Maternity, Paternity)
• Short Term & Long-Term Disability
• Training & Development

EEO Statement

The company and its subsidiaries are an equal opportunity employer and celebrate the population of differences and does not discriminate in its hiring/hiring practices, regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other characteristic protected by law.

Nothing in this job specification restricts management’s right to assign or reassign duties and responsibilities to this job at any time.

Critical features of this job are described under various headings above. They may be subject to change at any time due to reasonable accommodation or other reasons. The above statements are strictly intended to describe the general nature and level of the work being performed. They are not intended to be construed as a complete list of all responsibilities, duties, and skills required of employees in this position.

This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments. All duties and responsibilities are essential functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities.

To perform this job successfully, the incumbents will possess the skills, aptitudes, and abilities to perform each duty proficiently.

Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities. This document does not create an employment contract, implied or otherwise, other than an “at will” relationship.