Practice Care Coordinator

Muguet Aesthetics & MedSpa – Newport Beach, CA Full‑time (32–35 hrs/week)

Summary

The Practice Care Coordinator plays a vital role in ensuring that clients receive exceptional support throughout their aesthetic journey. You’ll manage client interactions, coordinate appointments, and provide administrative assistance in a MedSpa environment. We’re looking for someone with outstanding organizational skills, friendly and warm personality, , and a true passion for delivering top‑notch customer service.

Responsibilities

• Greet clients warmly upon arrival and assist with efficient check‑in/check‑out.

• Schedule, confirm, manage, and follow up on appointment bookings to optimize provider schedules.

• Maintain accurate client records and manage electronic health/client information systems.

• Communicate clearly with clients about treatment plans, and pricing.

• Social Media: posting, filming, and taking photo and video content.

• Follow up on leads, booked appointments, and uncommitted clients & manage skincare sales, upsell treatments based on monthly promotions.

• Answer incoming calls and respond to inquiries in a timely, courteous manner.

• Manage office and treatment room supplies and inventory.

• Uphold confidentiality and adhere strictly to HIPAA and company policies.

Requirements ✅

• , retail, restaurant, hospitality/hotel).
• Social Media SAVVY (skills/posting) MUST *have sales experience!
• MedSpa or plastic surgery experience preferred—but not required.

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• Outstanding people skills - Must be comfortable to speak with patients, friendly and warm is imperative!

• Excellent organizational skills and attention to detail.

• Proficiency with office software and EHR/CRM systems is a huge plus, but not required.

• Outstanding interpersonal and problem‑solving abilities.

• Must be AT LEAST 25 years of age and up!

• Must be self‑motivated, independent, and a collaborative team player.

• Provide 2 references, resume (including dates of each job), cover letter

Why Join Us?

• Full‑time schedule (32–35 hrs/week) with consistent, supportive hours.

• Work in a vibrant, client‑focused MedSpa growing in aesthetics and wellness.

• Employee discount on services and products.

IMPORTANT! IN ORDER TO APPLY READ BELOW!

• Submit a copy of your resume, cover letter, relevant work experience, AND 2 references.

• Email muguetmedspa@gmail.com

Job Type: Full-time

Pay: $23.00 - $24.00 per hour

Expected hours: 32 – 35 per week

Benefits:

• Employee discount
• Flexible schedule
• Paid sick time
• Paid time off

Schedule:

• Monday to Friday
• Weekends as needed

Work Location: In person