OHS Counseling Office Secretary

Ingham ISD

place Okemos, 48805

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Counseling, Other Behavioral, Mental, or Healthcare Field

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English

Responsible for maintaining all phases of students' cumulative records, with a strong emphasis on supporting the college application process. Serves as the primary point of contact for the Guidance Office and provides administrative support to counseling staff. Responsibilities:Office Coordination & Student SupportServe as secretary counseling staff Act as the first point of contact for students and visitors Schedule appointments for students and counselorsSupervise students in the Guidance Office Records & Student Information ManagementMaintain, transfer, file, and purge student CA-60 cumulative records Maintain student transcripts and standardized test records (PSAT, ACT, SAT, ACT PLAN, Proficiency) Process transcript requests (mail, fax, and electronic submission to colleges and NCAA) Enroll and withdraw students Assist registrar with new student enrollment Meetings & Program CoordinationOrganize and coordinate: PST, REED, Staffing meetings Initial and follow-up 504 meetings Schedule participants including staff, administrators, specialists, and parents Events & Special ProgramsCoordinate: National Merit Reception Senior Honors Program Athletic Awards Program Prepare materials such as awards booklets, speaker arrangements, and scholarship information Assist with 7th Grade Camp process Testing & College ReadinessManage Testing Out registration Maintain AP registration, payments, and collections Coordinate visits from colleges and military representatives Administrative & Operational DutiesMaintain guidance office budget, supplies, and reference materials Process weekly "News & Notes" communications Ensure compliance with State of Michigan immunization requirements Assist with scheduling substitute teachers Other duties as assigned Supervisory ResponsibilitiesSupervise students within the Guidance Office QualificationsEducation & ExperienceHigh school diploma or equivalent required Prior experience in a school office setting preferred Language SkillsAbility to read and interpret transcripts, test scores, and immunization records Strong written communication skills (memos, correspondence) Proficiency in English grammar, spelling, and punctuation Ability to communicate effectively with students, staff, parents, and community members Mathematical SkillsAbility to perform basic arithmetic operations (addition, subtraction, multiplication, division) Reasoning AbilityAbility to follow written and verbal instructions Strong problem-solving and decision-making skills Ability to apply policies and procedures appropriately Other Skills & AbilitiesProficiency with office equipment and computer systems Ability to manage multiple tasks and meet deadlines Strong organizational and prioritization skills Ability to maintain confidentiality Ability to work effectively with frequent interruptions Strong interpersonal skills and teamwork Knowledge of district policies and procedures Physical DemandsRegularly required to sit, use hands, reach, talk, and hear Vision requirements include close vision, depth perception, and focus adjustment Applications accepted until filled. Pursuant to Public Act 68 of 1993 and Public Act 83 of 1995, selected new employees shall submit to fingerprints and a criminal background check at the employee's expense. It is the policy of the Board of Education that the District will not discriminate against any applicant or employee based on race, color, national origin, ethnicity, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, height, weight, familial status, marital status, military service, veteran status, genetic information, disability, or any other legally protected basis . The District shall comply with all applicable federal and state laws and regulations prohibiting discrimination including, but not limited to, Titles VI and VII of the Civil Rights Act of 1964, 42 U.S.C. §§ 2000d. et seq.; and 42 U.S.C. §§ 2000e, et seq.; The Americans With Disabilities Act of 1990, 42 U.S.C. §§ 1210, et seq.; The Handicappers' Civil Rights Act, MCL §§ 37.1101, et seq.; and The Elliott-Larsen Civil Rights Act, MCL §§ 37.2101, et seq.; Age Discrimination in Employment Act (ADEA), 29U.S.C. §§ 621, et seq. Inquiries or complaints by applicants or employees related to discrimination should be directed to: Director of Human Resources Okemos Public Schools 4406 Okemos Rd Okemos, MI 48864 TELEPHONE: 517-706-5006 www.okemosk12.net