Accounts Receivable & Payable Specialist- Part-Time

POSITION SUMMARY
Our Accounts Receivable and Payable Specialist is responsible for supporting the account management process. They will build a strong brand and customer (internal & external) experience through timely, professional, and effective execution of assigned responsibilities. They will collaborate with leadership to ensure exceptional and accurate financial processes.
They will build positive relationships to ensure high vendor and customer satisfaction, brand loyalty, and team collaboration. ESSENTIAL DUTIES AND RESPONSIBILITIES

Accounts Receivable (AR)
• Collect and process payments for services
• Monitor customer accounts and aging reports.
• Manage collections process on overdue accounts through calls, emails, and statements.
• Resolve billing disputes quickly and professionally.
• Apply customer payments accurately via check, ACH, credit card, or lockbox.
• Work with account management and operations teams to ensure accurate contract pricing and billing setup.
• Prepare weekly AR reporting including aging, collections status, and cash receipts.
• Support for customer invoicing

Accounts Payable (AP)
• Process vendor invoices accurately and timely.
• Match purchase orders, receipts, and invoices when applicable.
• Manage subcontractor payments, salt/material vendors, equipment suppliers, and service providers.
• Schedule weekly check runs and ACH payments.
• Maintain vendor files including W-9s, insurance certificates, and payment terms.
• Reconcile vendor statements and resolve discrepancies.
• Monitor spending trends and identify cost-saving opportunities.

Financial Administration
• Assist with monthly close, reconciliations, and reporting.
• Support budgeting and cash flow forecasting.
• Maintain accounting records in ERP/accounting software.
• Assist ownership/leadership with seasonal financial planning.
• Ensure compliance with company policies and accounting controls.

Operational Support
• Coordinate with branch and account management team to ensure timely accurate financial practice.
• Understand seasonal workflows related to snow billing, route changes, extra services, and contract renewals.
• Improve systems, processes, and efficiencies in billing and payables.

QUALIFICATIONS
Required
• High school diploma or equivalent
• 3+ years of AP/AR, bookkeeping or accounting experience
• Strong understanding of invoicing, collections, vendor management, and cash flow
• Proficient in the use of QuickBooks and Microsoft Office Suite
• Ability to pass a pre- employment drug test

Preferred
• Experience with automated AP software
• Experience in commercial maintenance (lawn and snow) and landscaping
• Associate degree or equivalent accounting experience