The Pendleton School District has an opening for a Lead Secretary ( Secretary III) at Sunridge Middle School.

Supervisor: Principal

Position Closes: Open Until filled

Benefits: Medical, Dental, Vision (District contribution $1,850.00). Life and Accidental Death Insurance.

Salary Range: $20.03 to $24.35 per hour depending on experience.

Contract Term: 217 days at 8 hrs per day.

Summary: Perform advanced secretarial and clerical work of considerable variety in support of the School and District Administration typically at the secondary or district office level. Conducts considerable interaction with the public, community, and outside agencies in the coordination of services to students at the school site. Routinely handles sensitive and highly confidential information and materials regarding students and staff maintaining the highest level of confidentiality. Work requires a high level of professional decorum, calm demeanor, and ability to address problems of a varied nature and complete complex projects independently. The position includes significant coordination with Secretary and Bookkeeper employees working in the same office or school. The employee, in case of emergency, takes the correct and appropriate action in accord with past administrative practice, district policy and/or administrative rule.

Such a position requires acceptable levels of demonstrated performance in the skills listed, but such a list may not include all the performance specifically required in positions of this classification.

Essential Duties and Responsibilities: ( in addition to general standards of performance)

• • Develop, Implement and Coordinate Office Staff on systems and work flows for efficient and effective school and counseling office operations.
  • Develops systems for effective and efficient communication to the public, parents, staff, and outside agencies.
  • Works to support building and district administration in school operations
  • Makes good independent judgment and exercises self-direction.
  • Maintain and monitor social media and web outlets
  • Exercises tact and good judgment in furnishing or obtaining information for other persons.
  • Serves as agent for scheduling building use and staff appointments.
  • Assembles building budget and other required data forms and reports.
  • Monitors staff and substitutes attendance.
  • Acts as a record keeper for assigned personnel information.
  • Maintains all state and federal compliance records.
  • Checks all office correspondence, reports and typing for accuracy, grammar, spelling, completeness and comprehension.
  • Maintains confidential staff and student personal files as directed.
  • Respond appropriately in emergency and crisis situations
  • Knowledge of computer systems and software.
  • Work well with several departments at one time.
  • Be well organized and attentive to details.
  • Maintain reliability and confidentiality.
  • Perform a variety of secretarial tasks.
  • Working knowledge of board policies, enrollment and withdrawal procedures.
  • Maintain effective, positive relationships with students, fellow employees and the general public.
  • Effectively work and communicate with students, parents, and school personnel from diverse cultures or language backgrounds related to job.
  • Work harmoniously with others.

Supervisory Responsibilities: None

Qualifications:

• Knowledge of computer systems and software.
• Ability to work well with several departments at one time.
• Ability to be well organized and attentive to details.
• Ability to maintain reliability and confidentiality.
• Perform a variety of secretarial tasks.
• Working knowledge of board policies, enrollment and withdrawal procedures.
• Ability to maintain effective, positive relationships with students, fellow employees and the general public.
• Ability to effectively work and communicate with students, parents, and school personnel from diverse cultures or language backgrounds related to job.
• The ability to work harmoniously with others.

Education and/or Experience: Two years of college (72 quarter credit hours) and/or successful Work Keys exam required.

Interpersonal Skills: Works well with others; focuses on solving conflict; maintains confidentiality; listens to others without interrupting; keeps emotions under control; remains open to others ideas’ and contributes to building positive team spirit.

Language Skills: Ability to communicate fluently in English both verbally and in writing, Preference may be given to applicants who are fluent in both English and Spanish. Ability to effectively present information and respond effectively to questions in one-on-one, small and large group situations to students and other school staff. Ability to read and interpret documents such as safety rules, operating and maintenance instructions, procedure manuals and government regulations. Ability to write routine reports and correspondence.

Mathematical Skills: Ability to calculate figures and amounts such as discounts, interest, proportions, percentages area, circumference and area. Ability to apply concepts of basic algebra, geometry, fractions, percentages, ratios and proportions to practical situations.

Reasoning Ability: Ability to apply common sense understanding to carry out instructions furnished in written, oral, schedule or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.

Computer Skills: General knowledge of computer usage and ability to use database software, e-mail, internet software, spreadsheets, teaching software and word processing software.

Other Skills and Abilities: None

Certificates, Licenses, Registrations: None

Physical Demand: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individual with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to stand, talk, hear, walk and sometimes sit. While performing the duties of this job, the employee may occasionally push or lift up to 40 pounds. The employee is directly responsible for the safety, well-being and work output of other people. Specific vision abilities required by this job include close vision such as to read handwriting or typed materials, and the ability to adjust focus. The position requires the individual to meet multiple demands from several people and interact with the public and other staff.

Work Environment:

• Work effectively with and respond to people from diverse cultures or backgrounds.
• Demonstrate professionalism and appropriate judgment in behavior, speech, and dress in a neat, clean, and appropriate professional manner for the assignment and work setting.
• Have regular and punctual attendance
• Confer regularly with immediate supervisor and work under the direction of licensed staff.
• Follow all District policies, work procedures, and reasonable requests by proper authority.
• Maintain the integrity of confidential information relating to a student, family, colleague, or District patron.

Terms of Employment: Salary and work year as determined by the administration and in accordance with Board policy, individual work agreements and the collective bargaining agreement.

Note: This is not necessarily an exhaustive or all-inclusive list of responsibilities, skills duties, requirements, efforts, functions or working conditions associated with the job. This job description is not a contract of employment or a promise or guarantee of any specific terms or conditions of employment. The school district may add to, modify or delete any aspect of this job (or the position itself) at any time as deems advisable.

We reserve the right to modify the details of a position at any time. NOTICE OF NONDISCRIMINATION The Pendleton School District 16R affirms the right of all individuals to equal opportunity to education and employment without regard to race, color, sex, national origin, age, religion, marital status, handicap, or any other extraneous consideration not directly and substantively related to effective performance. This policy implements all applicable federal, state, and local laws, regulations and executive orders. Reasonable accommodations for the application and interview process will be provided upon request and as required in accordance with the Americans with Disabilities Act of 1990. Related inquiries and additional requests may be directed to Kevin Headings, Affirmative Action Officer, 107 NW 10th, Pendleton, OR 97801. Speech/Hearing impaired persons may contact the district for assistance through the Oregon Relay at 1-800-735-2900.