JHU

Sr. Administrative Manager (Psychiatry and Behavioral Sciences)

Johns Hopkins University

place Baltimore, 21201

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Hybrid (Remote and Onsite), Flexible (Remote or Onsite)

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Psychiatry, Other Behavioral, Mental, or Healthcare Field

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Internship, Full-Time, Supervision

local_atm $73,300 - $128,300 a year

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German, American Sign Language

Affiliated Office Address

Baltimore, MD, United States

Requisition ID

121293

Date Created

May 19, 2026

Job Family

Finance & Business

Job Subfamily

Business Ops-Admin Mgmt

Job Function

Administrative Management

Exempt Status

Exempt

Shift Type

Full Time

Schedule

37.5

Worksite

04-MD:School of Medicine Campus

Work Modality

Hybrid: On-site 60-89% of hours worked (Ex: 3-4 out of 5 days/week)

We are seeking a Sr. Administrative Manager who will manage the financial and administrative activities of the Division. The position reports directly to the Associate Administrator of the Department and the Director of Child Psychiatry. Responsibilities include coordinating, standardizing, and improving administrative, budgetary, clinical, educational, research operations, processes, policies, and procedures across the Division’s multiple geographic sites and organizational interfaces in keeping with the Division’s strategic plan. This job encompasses the management of a large and complex Divisional structure including finances, sponsored projects management, human resources, payroll, program development, and overall administrative operations of the Division. The ideal candidate will combine administrative expertise, an understanding of clinical service delivery and academic medicine, a high degree of self-motivation, the ability to function independently, highly effective interpersonal skills, and the capability to organize and prioritize workload and manage multiple projects effectively.

Specific Duties & Responaibilities

Financial

In partnership with the Director, translates the vision for Child and Adolescent Psychiatry into a sustainable and integrated financial plan.

Analyzes budget patterns, projects spending against proposed budgets, and proposes budgetary plans for upcoming fiscal year for sponsored and non-sponsored revenue accounts.

Manages all Division funds (clinical, research, gift, contracts, and endowment). Develops and maintains various computerized management systems with spreadsheets and databases to assist with this process. Review monthly statements of account activity, make corrections, and inform faculty members of any problems or discrepancies. Close out all terminated accounts, reconcile ledgers, and ensure account balances are zero.

Manages the division’s sponsored pre- and post-award grant/contract activities with awards averaging in excess of $3 million per year.

Monitor faculty and staff percent of effort expended on research grants and contracts. Maintain equivalent salary distribution on accounts. Maintain computerized tracking for salary distribution on all Division accounts. Review ERS reporting for accuracy.

Develop the Division’s annual operating budget for submission to the Department of Psychiatry and Behavioral Sciences.

Design and produce various computerized monthly, quarterly, and annual financial reports for Division Director. Design and produce other special reports as requested by Directors and/or other faculty members.

Prepare or ensure correct preparation of all electronic and paper forms such as journal vouchers, check deposits, telephone service requests, electronic budgets and expenditure transfers.

Provides guidance regarding the interpretation of applicable contract, grant and cooperative agreement terms and conditions, as well as other administrative rules, cost principles under OMB (including A-21, A-133, A-110), 22CFR226, 22CFR228, and FAR.

Provide, review, and analyze the Divisional clinical finances. Review Departmental clinical collections to determine appropriate reimbursement. Develop appropriate billing strategies to maximize billing and collections. Ensure accurate compliance of faculty billing activity in accordance with CPA guidelines. Develop faculty profit and loss statements once methodology has been defined.

Develop strategies with the Division Director for establishing and utilizing discretionary funds for the preservation of the Division’s teaching, research, and patient care missions.

Collaborate with relevant administrators, including those in the Department of Psychiatry, Johns Hopkins Children’s Center, Johns Hopkins Bayview Medical Center, and the Kennedy Krieger Institute to standardize and simplify processes and financial reporting needs of the Division.

Administrative

Direct supervision of administrative assistant and fellowship training coordinator.

Develop staff job descriptions for new hires and restructure current job descriptions for upgrading of staff position as needed. Work closely with Department and SOM Human Resources for appropriate grading and salaries.

Ensure that Division payroll is completed in a timely and accurate manner, ensuring that forms for new hires, termination, and salary and/or budget changes for current employees are processed. Keep apprised of annual review dates. Inform immediate supervisor and provide performance appraisal forms and salary increase options as they relate to the fiscal budget. Act as liaison with Human Resources Manager and/or Human Resources for any disciplinary action.

Coordinate with supervisor all support staff leave. Approval any support staff overtime. Oversee and maintain compliance of the E210 attendance system.

Orient all new divisional hires, ensuring all forms are properly filled out and submitted, and that new hires contact all necessary offices (e.g., Human Resources, Registrar, Parking, ID, security access, etc.) and complete all mandatory training.

Develop new administrative policies and procedures as needed to ensure smooth operation of the Division. Make recommendations to Division Director in the form of decision options.

Maintain space and equipment inventories for compliance with SOM, JHH, and governmental guidelines.

Outline existing opportunities to improve space utilization and define needs and justification for additional space to Department of Psychiatry, SOM and JHH.

Provide information concerning Division, Department and School Policies to divisional personnel. Provide divisional information as requested by Department, School, Hospital, or other external entities as requested and appropriate. Attend Departmental divisional meetings and disseminate information as necessary to faculty and staff.

Supervisory responsibility

Administrative coordinator and fellowship training coordinator.

Budget authority

Total responsibility for $6 million/year. $3 million/year sponsored; $3 million/year non-sponsored

Minimum Qualifications

Bachelor's Degree in Business, Finance, Accounting, or other related field.
Five years progressively responsible professional-level administrative or financial experience related to monetary or non-monetary resources of a department, center or unit.
Additional education may substitute for required experience, and additional related experience may substitute for required education beyond a high school diploma/graduation equivalent, to the extent permitted by the JHU equivalency formula.

Preferred Qualifications

Master’s Degree preferred. Highly effective communication and interpersonal skills to establish diverse, multidisciplinary working relationships that foster excellence and management objectives.

Classified Title: Sr. Administrative Manager
Role/Level/Range: ATP/04/PE
Starting Salary Range: $73,300 - $128,300 Annually ($90,000 targeted; Commensurate w/exp.)
Employee group: Full Time
Schedule: 37.5
FLSA Status: Exempt
Location: Hybrid/School of Medicine Campus
Department name: SOM Psy Child and Adolescent Psychiatry
Personnel area: School of Medicine

Total Rewards
The referenced base salary range represents the low and high end of Johns Hopkins University’s salary range for this position. Not all candidates will be eligible for the upper end of the salary range. Exact salary will ultimately depend on multiple factors, which may include the successful candidate's geographic location, skills, work experience, market conditions, education/training and other qualifications. Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here: https://hr.jhu.edu/benefits-worklife/.

Education and Experience Equivalency
Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines: JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.

Applicants Completing Studies
Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.

Background Checks
The successful candidate(s) for this position will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice. A prior criminal history does not automatically preclude candidates from employment at Johns Hopkins University. In accordance with applicable law, the university will review, on an individual basis, the date of a candidate's conviction, the nature of the conviction and how the conviction relates to an essential job-related qualification or function.

Diversity and Inclusion
The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion.

Equal Opportunity Employer
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

EEO is the Law
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12ScreenRdr.pdf

Accommodation Information
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit: https://accessibility.jhu.edu/.

Vaccine Requirements
Johns Hopkins University requires all faculty, staff, and students to receive the seasonal flu vaccine. Exceptions to the flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry.

The following additional provisions may apply, depending upon campus. Your recruiter will advise accordingly.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.