About Job

Description

Applications will be screened and those whose backgrounds best match the requirements of the position will be invited to participate in a competitive examination process which may include any combination of the following: Training & Experience evaluation and multiple choice examination. Examination procedures are subject to change as deemed necessary by the Director- Personnel Commission.
Current vacancy is 40 hours/week, 10.5 months/year at Poway High School.**

**This recruitment will establish a 6 month eligibility list to fill current and future vacancies within Poway Unified School District**

BASIC FUNCTION:
Under the direction of the Principal or Assistant Principal, provide clerical support to an assigned counseling office; perform a variety of independent clerical and technical services; register and schedule students according to established procedures and policies; maintain records and prepare reports.

DISTINGUISHING CHARACTERISTICS:
A Counseling Assistant provides clerical support to a high school counseling office by performing a variety of clerical services. A Counseling Assistant – Middle School performs a variety of network support duties related to the middle school master schedule, student scheduling and registration, and grade reporting and records.

Examples of Duties

Provide clerical support to an assigned counseling office; respond to inquiries and provide assistance to staff, students and the public; schedule counseling appointments; answer telephone calls and provide information and assistance to callers, visitors, staff and students. E

Perform a variety of independent clerical and technical services; maintain and input student data into database; type a variety of correspondence, reports, bulletins, lists and other materials as requested; schedule meetings and appointments as assigned; process a variety of forms and applications. E

Prepare and maintain student schedules; respond to and process schedule change and class requests; print schedules and class lists; notify teachers and counselors of new students; prepare and update enrollment cards; assist with preparing master schedules; assure related paperwork is received and completed in a timely manner. E

Input and assure the accuracy of master schedule courses; assist school staff, counselors and teachers regarding master schedule issues; provide and receive information related to master schedules, schedule changes, conflicts course codes and other issues as required. E

Register and enroll new students according to established policies and procedures; verify and assure accuracy of registration information; input registration data into computer; distribute registration records; request and process foreign, domestic and out-of-district school transcripts; respond to transcript requests. E

Receive and process student grades and grade changes; prepare and print report cards and progress reports; notify teachers, counselors and parents of academic issues E.

Establish and maintain student cumulative records, updating with grades and other student information; transfer cumulative records to other schools for exiting students; establish and maintain related filing systems. E

Monitor inventory levels of registration and grading materials, and school and office supplies; order supplies as necessary. E

Prepare and maintain a variety of records and reports related to students, class schedules, staff and instructional programs; prepare a variety of forms, applications and packets; compile and duplicate related materials as needed. E

Operate a variety of school office equipment including a calculator, telephone, copier, fax machine, typewriter, computer, and assigned software. E

Participate in other assigned activities such as coordinating orientation activities, assisting with student testing activities and processing work permit applications.

Train and provide work direction and guidance to student assistants as assigned by the position.

Perform related duties as assigned.

NOTE: At the end of some of the duty statements, there is an "E" which identifies essential duties required of the classification.

Minimum Qualifications

Any combination of education and experience equivalent to: graduation from high school and two years of responsible clerical experience.

SELF-CERTIFICATION OF TYPING/KEYBOARDING SKILLS:

This classification requires that incumbents be skilled in typing/keyboarding at a minimum of 45 words per minute. A typing test will not be given. Applicants must certify in writing that they have such skills. Demonstrated proficiency will be expected during the probationary period for the class.

Supplemental Information

KNOWLEDGE AND ABILITIES:
KNOWLEDGE OF:
Modern office practices, procedures, and equipment.
Record-keeping, report preparation, and filing techniques.
Correct English usage, grammar, spelling, punctuation, and vocabulary.
Oral and written communication skills.
Interpersonal skills using tact, patience, and courtesy.
Basic subjects taught in District schools including arithmetic, reading, writing, grammar, and spelling.
Telephone techniques and etiquette.

ABILITY TO:
Provide clerical support to an assigned counseling office.
Perform a variety of independent clerical and technical services.
Register and schedule students.
Communicate effectively both orally and in writing.
Establish and maintain cooperative and effective working relationships with others.
Learn laws, rules, and regulations related to assigned activities.
Maintain records and prepare reports.
Operate a computer and assigned software.
Assemble, organize and prepare data for records and reports.
Complete work with many interruptions.
Type at an acceptable rate of speed. *
Plan and organize work.
Meet schedules and timelines.
Work confidentially with discretion.This classification requires that incumbents be skilled in typing/keyboarding at a minimum of 45 words per minute. A typing test will not be given. Applicants must certify in writing that they have such skills. Demonstrated proficiency will be expected during the probationary period for the class.

WORKING CONDITIONS:
ENVIRONMENT:
School office environment
Constant interruptions

PHYSICAL DEMANDS:
Sitting for extended periods of time
Dexterity of hands and fingers to operate a computer keyboard
Seeing to read a variety of materials
Hearing and speaking to exchange information in person or on the telephone
Bending at the waist, kneeling or crouching to retrieve files

In accordance with Personnel Commission Rules and Regulations of Classified Service # 70.200.1, new employees to Poway Unified School District will be placed at Step 1 (Minimum Salary) of the official salary range designated for the position. Any variances in initial placement are addressed in, and shall be carried out in agreement with, this rule.

The Poway Unified School District (PUSD) is an equal opportunity employer/program and is committed to an active Nondiscrimination Program. PUSD does not discriminate on the basis of race, color, national origin, sex, sexual orientation, ethnic group identification, ancestry, religion, gender, gender identification, mental or physical disability.

For more information, please contact the Title IX/Equity Compliance Officer, Associate Superintendent of Personnel Support Services, Poway Unified School District, 15250 Avenue of Science, San Diego, CA 92128-3406