Description

Responsible for ensuring intellectual control, long-term preservation, and public accessibility of archival materials. The Archivist will process, preserve, and catalog archival donations and historical records, update and create finding aids, and support digitization and reference services in compliance with professional archival standards.

Responsibilities

• Review and arrange archival holdings to support intellectual control.
• Refolder and rebox archival materials according to series-level order.
• Develop, update, and maintain archival finding aids and metadata.
• Conduct initial processing of archival donations, including collecting donor information and deeds of gift.
• Create and manage databases/spreadsheets to track donations, volumes, and processing status.
• Perform initial conservation measures on paper, photographs, and media (e.g., sleeving, stabilization).
• Oversee digitization of archival holdings, including Official Military Personnel Files and documents from external institutions (e.g., National Archives).
• Ensure digital surrogates meet Coast Guard and Armed Forces Public Information Management System (AFPIMS) publication standards.
• Respond to historical research inquiries using both internal and external sources.
• Collaborate with museum and curatorial staff for cross-functional requests (e.g., loans, exhibitions).

Requirements

• Master’s degree in Library Science (MLS), Archival Studies, History, or a related field with coursework in archival theory and practice.
• Minimum of 2 years of professional archival experience in a federal, academic, or cultural institution.
• Experience arranging, describing, and preserving historical records in multiple formats.
• Proficiency with archival metadata standards (e.g., DACS, EAD) and finding aid development.
• Familiarity with digitization protocols and best practices for historical materials.
• Strong knowledge of archival conservation and preservation practices.
• Proficiency with archival database software and Microsoft Office Suite.
• Strong organizational and analytical skills; ability to manage multiple projects.
• Excellent written and oral communication skills.

Physical Requirements

Must be able to move from place to place within the location, lifting of items weighing up to (25) pounds and occasional up to 35 pounds such as files, books, stacks of paper, and other materials. Ability to sit for long periods of time and to maintain focus on projects such as computer screens or detailed paperwork.

Benefits

• Health Care Plan (Medical, Dental & Vision)
• Retirement Plan (401k, IRA)
• Life Insurance (Basic, Voluntary & AD&D)
• Paid Time Off (Vacation, Sick & Public Holidays)
• Family Leave (Maternity, Paternity)
• Short Term & Long-Term Disability
• Training & Development

EEO Statement

The company and its subsidiaries are an equal opportunity employer and celebrate the population of differences and does not discriminate in its hiring/hiring practices, regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other characteristic protected by law.

Nothing in this job specification restricts management’s right to assign or reassign duties and responsibilities to this job at any time.

Critical features of this job are described under various headings above. They may be subject to change at any time due to reasonable accommodation or other reasons. The above statements are strictly intended to describe the general nature and level of the work being performed. They are not intended to be construed as a complete list of all responsibilities, duties, and skills required of employees in this position.

This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments. All duties and responsibilities are essential functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities.

To perform this job successfully, the incumbents will possess the skills, aptitudes, and abilities to perform each duty proficiently.

Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities. This document does not create an employment contract, implied or otherwise, other than an “at will” relationship.

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