Job Summary:

The Business Intake Coordinator supports the data team by reviewing, maintaining, and updating accounting databases related to new business intake, vendors, and timekeepers. This role requires the ability to work efficiently in a fast-paced environment with time-sensitive materials while maintaining strict confidentiality.

• Salary in the range of $60,000 - $80,000 dependent on location and experience level***
  
  
  

Essential Job Duties:

• Review assigned stages of new business intake for accuracy, completeness, and consistency, including adding, moving, and updating client and matter information while ensuring proper approvals and documentation.
• Open new vendors in the Accounts Payable system.
• Set up and maintain timekeeper records.
• Administer administrative, personal, audit letter, third-party, and non-client disbursement numbers.
• Review and track engagement letters in accordance with firm guidelines; includes researching, soliciting, and reviewing engagement letters as needed.
• Monitor stalled matters to ensure requests move towards completion; follow up on consult stages and escalate technical issues to a supervisor as necessary.
• Proactively identify issues and recommend solutions to management.
• Respond to internal inquiries regarding new and existing client and matter setups.
• Maintain a strong understanding of the technical aspects of client, matter, timekeeper, and vendor maintenance, and utilize relevant systems to manage information.
• Adhere to standardized data naming conventions and consistent data definitions.
• Assist with special projects as assigned.
• Serve as a backup for other members of the team.
  
  
  

Minimum Requirements:

• Bachelor’s or associate degree in Accounting or a related field preferred.
• Understanding of general accounting principles and data quality management.
• Prior experience in the legal industry is a plus.
• Proficient in Microsoft Office applications.
• Ability to manage multiple tasks effectively and prioritize workload.
• Strong attention to detail.
• Excellent problem-solving and analytical skills.
• Ability to work independently with minimal supervision and exercise sound judgment.
• Strong interpersonal skills to interact courteously and effectively with a diverse range of individuals, both in person and over the phone.
• A continuous learner who actively seeks additional responsibilities.
• Ability to perform all essential job duties.
  
  
  

Other Requirements:

The requirements described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Equipment Operated:

This position requires extensive use of a computer and telephone. This position also requires the use of printing, copying, faxing and scanning equipment.

Physical Requirements:

While performing the duties of this job, the employee is occasionally required to sit; stand; talk; see; and hear.

Mental Requirements:

Ability to communicate effectively, verbally and in writing, with a diverse group of people.

Work Environment:

While performing the duties of this job, the employee may be exposed to weather conditions while traveling. The noise level in the work environment is usually moderate.

The above statements are intended to describe the general nature and level of work being performed in this position. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time. Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time.

Ice Miller is committed to recruiting, developing and retaining talented attorneys and professional staff from all backgrounds. To succeed, we take great pride in a culture where everyone at Ice Miller feels respected, is treated fairly and has the opportunity to perform to their highest potential.

Benefits provided include Paid time off, Health insurance, Vision and Dental Insurance, 401k (with an employer match), life insurance, and many others. Please reach out for a comprehensive list of benefits provided.

Candidates must have permanent authorization to work in the United States.

Ice Miller LLP is an Equal Opportunity Employer.