About Job

Job Posting Title:

Business Service Coordinator -Educational Psychology

Hiring Department:

Educational Psychology

Position Open To:

All Applicants

Weekly Scheduled Hours:

FLSA Status:

Non-Exempt

Earliest Start Date:

Immediately

Position Duration:

Expected to Continue

Location:

UT MAIN CAMPUS

Job Details:

Purpose

This position will provide high-level administrative support to the Department of Educational Psychology with a customer service emphasis as a staff team member in a large academic department. Ensure consistent application of all departmental, University, and UT systems policies and procedures.

Responsibilities

Procurement, Purchasing, & Payments: Responsible for Department purchasing, procurement, and payments. Serve as the Department's procard holder - responsible for making departmental purchases, collecting receipts and supporting documentation. Draft prior approval purchasing paperwork including Purchase Orders (Official Occasion Expense Forms, Purchase Orders, contracts with vendors, etc.). Responsible for creating payment vouchers (VP1, VP2, and VPE documents) to pay vendors or reimburse UT employees for business expenses.
Travel: Serve as the Department's main contact for faculty, student, and visitor travel. Responsible for securing hotel accommodations for official visitors, creating prior approval travel paperwork for visitors, assisting faculty with their Travel Authorization Requests, and answering questions regarding University and Department travel policies. Create VE5, VE6, and VP5 travel documents. Ensure that accurate and appropriate receipts and supporting documentation are submitted to the Office of Accounting for reimbursements.
Department Projects: Coordinate support for internal-funded projects to include issuing participant incentives and reconciliations.
Asset Inventory: Maintain departmental equipment inventory database. Conduct annual equipment inventory and prepare reports for submission.
Department Customer Service: receive deliveries, retrieve mail and open department suites.
Cash Advance: Manage cash advance requests, supporting documentation and reconciliations
Business Contracts: assist faculty with submission and track expiration timeline.
Other Duties: Other related duties as assigned.

Required Qualifications

Bachelor’s degree plus three years’ experience at the Administrative Assistant level, or High School Diploma/GED plus seven years of work experience.
A professional and friendly demeanor with faculty, staff, students, and the public.
Excellent written and oral communication.
Accuracy in all phases of work.
Ability to work independently and meet deadlines with limited supervision.

Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

Demonstrated ability to work as a member of a team in a dynamic environment and a commitment to service excellence.
Knowledgeable of university resources, policies, and business systems.
Knowledgeable of the University’s procurement, payment, and audit processes.
Proficiency in Excel, FRMS, UT Direct and DEFINE.

Salary Range

$50,000 + depending on qualifications

Working Conditions

May work around standard office conditions.
Repetitive use of a keyboard at a workstation.
Use of manual dexterity.
Flexible Work Arrangement Available

Required Materials

Resume/CV
3 work references with their contact information; at least one reference should be from a supervisor
Letter of interest

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

Equal Opportunity Employer:

The University of Texas at Austin, as an

equal opportunity/affirmative action employer

, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original

documents

to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.

E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

E-Verify Poster (English and Spanish)
[PDF]
Right to Work Poster (English)
[PDF]
Right to Work Poster (Spanish)
[PDF]

Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in

HOP-3031

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may

access the most recent report here

or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.