Title: Grant Writer and Institutional Giving Liaison
Organization: Boys and Girls Clubs of San Leandro
Location: Administrative Office
Department: Resource Development

Reports to: Director of Development

Direct Reports: None
Exempt Status: Exempt

Compensation: $82,000 - $92,000

Position Type: Full-Time, On-Site

Benefits: Paid Health Insurance, PTO, Paid Holidays, Sick-Time, 501(c), EAP, Calm

Position Overview:

The Grant Writer & Institutional Giving Liaison is responsible for securing unrestricted and restricted funding for BGCSL through writing and submitting LOI's and comprehensive proposals. This position also manages internal records, the funding pipeline, timely reports, updates to the CRM, and all relevant grant requirements and milestones. The Grant Writer works collaboratively and strategically with the Director of Development as well as the Chief Programs Officer and members of the Finance team.

Our Values in Action:

1. Transformative Leadership: We aspire to transform possibilities into probabilities. By embodying emotional intelligence, vulnerability, and empathy, we foster positive change with humility, authenticity, and continuous self-improvement. What that looks like in this role: Proactively identifying and securing funding opportunities for BGCSL while fostering collaboration across departments. It involves inspiring a shared vision for institutional giving, and continuously refining grant strategies to enhance the organization's short-term and long-term sustainability.
2. Resilience: We approach every situation with a growth mindset, demonstrating flexibility and courage, reframing challenges as opportunities. We acknowledge our current state, embrace change, and adapt as needed, maintaining a solutions-oriented approach throughout our growth journey. What that looks like in this role: Persistently pursuing funding opportunities despite challenges, adapting proposals to meet shifting grant requirements and priorities, and maintaining efficiencies in managing multiple deadlines, reports, and stakeholder collaborations.
3. Youth Centered Approach: Every organizational action or maneuver is designed to directly impact and benefit the youth we serve. We value and prioritize the youth perspective, making decisions with a focus on their needs and well-being, rather than adult convenience. What that looks like in this role: Crafting compelling grant proposals that directly align with the needs and experiences of the young people we serve, ensuring funding supports BGCSL activities and programs that align with organizational goals and create meaningful opportunities for youth to learn, grow, and thrive.

Essential Functions:

Grant Writing & Reporting:

• Manage grants processes from prospect research to application planning, to application and/or LOI compilation and submission, to award review, signature, and tracking.
• Identify and evaluate all potential grant opportunities (public and private), present them to the DoD and CPO to demonstrate financial alignment, program and service sustainability, strategic alignment, implementation needs/requirements.
• Develop, write, and submit letters of inquiry, grant proposals, budgets, and periodic and final reports.
• Lead and oversee all grant reporting, working with staff across the organization to ensure grant and donor requirements are met, and necessary data is collected, documented, and reported.
• Maintain a comprehensive record of all pending, awarded, and declined grants using CRM or other designated organizational database.

Portfolio Management and Stewardship:

• Build and maintain relationships with a portfolio of corporate foundations, private foundations, and government funders (excluding ASES and ELOP) with a target of $500K for FY24-25 and approximately $1.5M for FY25-26.

Leadership and Strategic Planning:

• Collaborate with fellow members of the organization's leadership team to develop the pipeline and grants strategy including the CEO, DoD, CPO, and members of the finance team.
• Regularly analyze and report on the outcomes of the Grants within the Development Department to leadership in partnership with DoD, providing insights and recommendations for strategic adjustments based on the findings.

BGCSL Competencies:

• Commitment to Safety & Quality: Prioritizing the physical, emotional, and psychological safety of youth, staff, and the community while adhering to established quality standards.
• Accountability and Integrity: Maintaining high standards of ethical behavior, transparency, and responsibility in all actions and decisions.
• Problem Solving & Decision Making: Analyzing complex situations, identifying challenges, developing effective solutions, and implementing action plans that lead to positive outcomes.
• Communication & Listening: Exhibiting clear, empathetic, and effective communication skills while actively listening to others to build trust and understanding.
• Cultural Competency: Promoting diversity, equity, inclusion, and respect for all communities served.
• Leadership: Inspiring, guiding, and influencing individuals and teams to achieve a shared vision and organizational goals.
• Teamwork: Collaborating effectively with others, building positive relationships, and contributing to a shared goal.
• Financial Stewardship: Managing resources responsibly with an emphasis on sustainability and transparency.
• Results Orientation: Setting measurable goals, monitoring progress, and delivering high-impact outcomes aligned with the organization's mission and strategic priorities.
• Change Management & Adaptability: Navigating, leading, and embracing change effectively while maintaining organizational stability and progress.

Qualifications & Experience:

Required:

• Bachelors' Degree preferred and 5+ years of experience in development successfully securing institutional funding and exceeding contributed income goals required.
• Outstanding ability to write well-structured, articulate, and persuasive proposals and reports.
• Superior time management, organizational skills, and ability to handle multiple assignments and meet deadlines.
• Ability to work independently while maintaining positive and collaborative relationships with funders, colleagues, and leadership.
• Proficiency with MS Office365, Word and Excel.

Preferred:

• Deep understanding of institutional funders in the San Leandro and East Bay region and national opportunities related to youth development.
• Familiarity and proficiency with Instrumental Grant writing software.

Work Environment:

This position will work primarily in a standard office environment at the Boys & Girls Club of San Leandro. This role may, as needed, require flexibility to accommodate organizational events or deadlines. Key aspects of the work environment include:

• Occasionally required to stand.
• Frequently required to walk.
• Frequently required to sit.
• Continually required to utilize hand and finger dexterity.
• Occasionally required to climb, balance, bend, stoop, kneel or crawl.
• Continually required to talk or hear.
• Occasionally exposure to outside weather conditions.
• Occasionally exposure to bloodborne and airborne pathogens or infectious materials (Communicable diseases in an office environment including COVID-19, common cold, and flu viruses. Negative TB screen required).
• While performing the duties of this job, the noise level in the work environment may vary, light to moderate.
• The employee must occasionally lift and/or move more than 25 pounds.
• Specific vision abilities include close vision, distance vision, and the ability to adjust focus.

The Boys and Girls Clubs of San Leandro is committed to diversity and inclusion and is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, creed, religion, disability, sex, age, ethnic or national origin, marital status, sexual orientation, gender identity or presentation, pregnancy, genetics, veteran status or any other status protected by state or federal law. We encourage individuals from all backgrounds and experiences to apply. All employment decisions are based on qualifications, merit, and business needs.

The above description is intended to describe the general content and requirements for the performance of this job. It is not an exhaustive statement of duties, responsibilities, or physical requirements. Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this job at any time, nor does it change your status as an at-will employee. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

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