Job Description: The Academic Counselor works under the direct supervision of theDirector of Student Academic Support Services and the Dean.

Job Duties:

• Serves as academic advisor for pre-professional Nursing students
• Access, organize, and maintain academic information for pre-professional nursing students
• Coach students for a smooth transition while matriculating by providing necessary resources or appropriate referral
• Monitor students’ progress to ensure academic success
• Schedule advisement sessions for early and regular registration (at least twice a year/once each semester)
• Meet with students on academic probation and with mid-term deficiencies (a C- or below in more than one course) to develop a plan of action for academic success
• Assess personal, social, or emotional issues that may hinder academic success and make referrals to the appropriate resource
• Document advisement sessions on the appropriate forms and file in student’s folder
• May participate in recruitment activities at high schools, technical schools and community colleges
• Participates in all academic fairs sponsored by the University to include: Open House, Admitted Students Day, and Honors Day for the School of Nursing and the university
• Conducts information sessions for prospective undergraduate students
• Assists students with the application process for the Professional Nursing program
• Reviews application packets for the professional program
• Generates decision letters for the professional program
• Evaluates transcripts of transfer students
• Complete tentative plans for graduation for pre-professional nursing students
• Assists in evaluating undergraduate student academic data related to progression, probation, and dismissal.
• Assists in audits and academic clearance for graduating seniors
• Assists in preparation of paperwork for graduates to be eligible to sit for the NCLEX-RN
• Assists in preparation of paperwork for previous graduates to attend graduate school and/or transfer license to another state
• Maintains and disseminate scholarship information; assist students with scholarship applications, verifications, letters, etc.
• Collects and maintains statistical data in database for School of Nursing reports
• Serves on standing committees of the School of Nursing by appointment
• Provides support activities for all School of Nursing programs and activities
• Attends staff meetings and other meetings as necessary
• Implement and maintain a file for undergraduate nursing and Health Science students each semester to ensure clinical students have met the requirements prior to clinical using our approved vendor/clearing house. Compose and secure a file for each semester and year; alert the Dean upon completion
• Composed and secure a file for faculty- student rotation letters each semester for the Dean.
• Compose affiliation agreement letters and secure a file each semester for the Dean
• Maintains, secures all clinical affiliation agreements and share with the Dean upon request and in a timely manner
• Participate and attend summer academic activities, health sciences and nursing honor/recognition/pinning ceremonies and other student activities of the school of nursing
• Support the pinning ceremony through drafting the program, and or editing, formatting, and sharing with nursing administration and faculty upon approval of the Dean
• Assist in daily administrative office duties such as answering phone, returning calls, developing documents/handouts, input work orders, develop and edit upon request the academic calendar yearly
• Perform school of nursing meeting minutes upon request of the dean
• Edit curricular, advisory, or other school of nursing materials (including catalogs) or documents for the office of the dean; update school of nursing bulletin boards as requested by the Dean
• Act as an advisor to student pursuing nursing or health sciences majors; support student registration needs and school of nursing and Hampton University registration periods
• Support the office with scheduling of events and delivery of services to achieve program goals
• Collect data/ perform surveys on areas of program activities for evaluation of program effectiveness
• Type and share upon request school of nursing policies, handbooks, and procedures for implementation as applicable to all nursing and health sciences programs
• Assist in the development, design, type, and edit marketing materials and reports and other educational materials for publication and distribution as requested by Dean
• Maintain professional work environment including de-cluttering weekly
• Other duties assigned by the Dean

Qualifications:

A Master’s degree in counseling or a related field is preferred. A Bachelor’s degree may be considered, if adequate experience can be demonstrated.

Requirements:

• Must possess strong interpersonal/human relations skills (friendly, open, and approachable)
• Must demonstrate initiative, flexibility, and work well under pressure
• Must be organized and possess the ability to multi-task
• Must be able to work well alone or as part of a team
• Must possess effective written and oral communication skills
• Sensitivity to the needs of a diverse student population, including minority and international students
• Must be proficient in Microsoft Office Suite of products including MS Word, Excel, Access, PowerPoint, and Outlook
• Ability to encourage and empower students to make their own decisions
• Must be able to provide services and accurate information in a courteous and timely manner
• Proficient in Microsoft 365, data entry, excel/spreadsheets

To Apply:

Please submit a cover letter, resume, and a completed Application for Educational Support Staff Employment to: Office of Human Resources, Hampton University.

How to Apply:
Please submit a cover letter, resume, and a completed Application for Educational Support Staff Employment via email at HROffice@hamptonu.edu or fax to (757) 727-5969:

Office of Human Resources
Hampton University
Hampton, VA 23668
***No phone calls

Forms:
Visit Human Resources – Hampton University Human Resources to retrieve the educational support staff employment application and other supplemental application materials.