Job Summary:
Responsible for the receipt of payments and posting amounts to appropriate general ledger accounts and compiles and maintains accounts payable records.
Essential Duties and Responsibilities:
- Reviews all invoices for appropriate documentation and approval prior to payment.
- Prints and obtains signatures on all accounts payable checks.
- Distributes signed checks as required.
- Prepares garnishment checks per reports from payroll.
- Answers all vendor inquiries.
- Maintains all accounts payable reports, spreadsheets and accounts payable files.
- Apply payments to general ledger accounts.
- Research and solve payment discrepancies.
- Make adjustments to accounts as needed.
- Prepare daily deposits.
- Reconcile bank statements.
- Assists Chief Financial Officer and other Finance personnel as necessary.
- Assists in monthly closings.
- Prepares analysis of accounts as required.
- Performs filing and copying.
- Performs other duties as assigned.
Knowledge:
- Customer and Personal Service – Knowledge of principles and processes for providing customer and personal services.
- Clerical – Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, designing forms, and other office procedures and terminology.
- Computers and Electronics – Knowledge of electronic equipment and computer hardware and software applications.
- English Language – Knowledge of the structure and content of English language including the meaning and spelling of words rules of composition, and grammar.
- Mathematics – Knowledge of arithmetic, statistics, and their applications.
- Economic and Accounting – Knowledge of economic and accounting principles and practices, banking and the analysis and reporting of financial data.
Skills:
- Reading Comprehension - Understanding written sentences in work related documents.
- Active Listening - Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.
- Speaking - Talking to others to convey information effectively.
- Critical Thinking - Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.
- Time Management – Managing one’s own time and the time of others.
- Writing – Communicating effectively in writing as appropriate for the needs of the audience.
- Judgment and Decision Making – Considering the relative costs and benefits of potential actions to choose the most appropriate one.
- Social Perceptiveness – Being aware of others’ reactions and understanding why they react as they do.
Abilities:
- Oral Comprehension – The ability to listen to and understand information and ideas presented through spoken words and sentences.
- Written Expression – The ability to communicate information and ideas in writing so others will understand
- Near Vision – The ability to see details at close range (within a few feet of the observer).
- Oral Expression – The ability to communicate information and ideas in speaking so others will understand.
- Written Comprehension – The ability to read and understand information and ideas presented in writing.
- Speech Clarity – The ability to speak clearly so others can understand you.
- Speech Recognition – The ability to identify and understand the speech of another person.
- Problem Sensitivity – The ability to tell when something is wrong or is likely to go wrong. It does not involve solving the problem, only recognizing that there is a problem.
- Deductive Reasoning – The ability to apply general rules to specific problems to produce answers that make sense.
- Inductive Reasoning – The ability to combine pieces of information to form general rules or conclusions (includes finding a relationship among seemingly unrelated events).
Work Activities:
- Interacting With Computers – Using computers and computer systems (including hardware and software) to set up functions, enter data, or process information.
- Getting Information – Observing, receiving, and otherwise obtaining information from all relevant sources.
- Performing Administrative Activities – Performing day-to-day administrative tasks such as maintaining information files and processing paperwork.
- Communicating with Supervisors, Peers or Subordinates – Providing information to supervisors, co-workers, and subordinates by telephone, in written form, e-mail, or in person.
- Establishing and Maintaining Interpersonal Relationships – Developing constructive and cooperative working relationships with others and maintaining them over time.
- Processing Information – Compiling, coding, categorizing, calculating, tabulating, auditing, or verifying information or data
- Organizing, Planning, and Prioritizing Work – Developing specific goals and plans to prioritize, organize, and accomplish your work.
- Documenting/Recording Information – Entering, recording, storing, or maintaining information in written or electronic/magnetic form.
- Making Decisions and Solving Problems – Analyzing information and evaluating results to choose the best solution and solve problems.
- Communicating with Persons outside Organization – Communicating with people outside the organization, representing the organization to the public, government, and other external sources. This information can be exchanged in person, in writing, or by telephone or e-mail.
Physical Activities Include:
Must be able to hear. Specific vision abilities include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. Ability to use hands to finger, handle, or operate objects tools, or controls; reach with hands and arms; climb or balance; stoop, kneel, crouch; and taste or smell. Each of the listed activities also requires standing, sitting, walking, bending, and stooping, climbing on stools and ladders, and routinely lifting and carrying items and boxes up to forty (40) pounds. Writing by hand and using a personal computer. Long hours in front of computer screen.
Education and Experience:
- Associate’s degree (A.A.) in accounting or equivalent certificate or degree from a two-year college or technical school or two or more years of related experience.
- Any combination of related education and/or related experience will be considered if the candidate possess the demonstrated ability.
