PERSONAL CARE - MEDICATION (Medication Coordinator)

WSFSSH MISSION STATEMENT

The mission of WSFSSH is to provide safe, affordable, senior housing that integrates compassionate property management with supportive services to enhance the independence and dignity of each resident. WSFSSH creates and preserves affordable housing while supporting the development of healthy neighborhoods.

JOB SUMMARY 

Under the management of the Clinical Coordinator, provide a range of services related to the supervision of residents in self-administering their medications with the goal of enabling those residents to live permanently and as independently as possible. 

JOB DUTIES & RESPONSIBILITIES

Supervision:

• Supervise the entire medication program, including managing prescriptions, inventory, storage, record-keeping, self-administration of medication, and compliance with all applicable regulations. 
• Perform regular quality assurance checks to maintain highest level of medication assistance. 
• Directly supervise medication staff:    
• assure appropriate staffing at all times, including scheduling.  
• assure proper training and continuing education.  
• assure compliance with New York State Office of Mental Health (OMH) and Department of Health (DOH) regulations. 

 Resident Medications:

• Medication Storage:  Assure that all medication is stored appropriately in original labeled containers, in accordance with safety requirements (refrigerated medications stored in a refrigerator, oral medications stored separately from topical medications, controlled substances stored in a double locked box), and medication room is always locked when not occupied by staff. 
• Medication Orders:  Assure that no medication is dispensed without written orders from the prescribing practitioner.   
• Documentation of Medication Orders:  Assure that the medication log accurately reflects the written orders of the resident’s prescribing practitioner(s), and that contents of pharmacy prepared blister packs accurately reflect the written orders of the resident’s prescribing practitioner(s).  Assure that adjustments to the medication log are made in ink, and that correction fluid or cover-labels are not used in the medication log.   
• Medication Administration:  Assure that all medications are administered according to medication orders and in compliance with all DOH/OMH regulations.  When assisting with medication administration, carefully watch each resident, assuring that:  The right resident, is taking the right medication, in the right dose, at the right time, by the right route.  Assure that no actual medications (eg:  pills) are touched by staff, only containers (blister packs, bottles, and or tubes). 
• Documentation of Medication Administration:  Assure that all medication administration is documented by the individual assisting with administration and is in compliance with all applicable NYS DOH/OMH regulations.  In the event of resident absence or resident refusal of medications, assure that this absence or refusal is documented in compliance with all applicable regulations. 
• Medication Supply:  Assure that there is an adequate supply of medication on hand for each resident.  Specifically, if a resident has less than a 3-day supply of medication, send the refill prescription to the pharmacy if we have one, order a prescription for a refill from the residents provider if we don’t have one, or immediately refer the problem to the assigned Social Worker, Clinical Coordinator or Director of Social Services. 
• Medication Changes:  Medication changes, either in writing or by phone, are typically handled by the Medication Supervisor, with appropriate changes to medication log and pharmacy created changes to the packaging (eg: new blister packs).  Staff are to never add or subtract medications to blister packs received from a pharmacy. 
• Discharge of Medication:  Assure proper disposal of unused, or outdated medication including following protocols for the disposal of controlled substances in compliance with the New York State DOH Bureau of Narcotic Enforcement. 

Services to Residents:

• Assist residents in the self- administration of their medications as prescribed, in a supportive, professional, and timely manner. 
• Coordinate all resident medical/psychiatric appointments and assure appropriate documentation of these appointments. 
• Assist residents as needed in activities of daily living, including bathing, dressing, grooming, toileting, walking, eating and personal care.

Other:

• Work as a member of a team to establish and maintain high level of care, respect for and communication with residents.
• Work cooperatively with other staff members. 
• Share information about resident progress, needs, and problems with other staff in accordance with WSFSSH Confidentiality Policy. 
• Attend training sessions and conferences as required for enhancement of job skills.
• Implement emergency procedures as necessary.
• Submit all required reports in a complete and timely manner. 
• Assist with other duties as directed. 

REQUIRED EDUCATION, EXPERIENCE AND CREDENTIALS 

• High school diploma or equivalent required.
• Must be at least 21 years of age.
• Able to speak, read, and write English (as required by DSS regulation 487.9.13)
• Have a minimum of 3 years of experience as follows: 
  • A minimum of 1 year working with dependent persons (homeless, mental illness, geriatric).
  • A minimum of 1 year of experience handling, storing, ordering, documenting and distributing medications.
  • A minimum of 6 months supervising medication staff.
• Proficiency with implementing emergency procedures as necessary.
• Knowledge of the proper handling and disposal of narcotic and outdated medications as per all NYS DOH/OMH regulations and in compliance with the New York State DOH Bureau of Narcotic Enforcement.
• Must be compassionate, respectful, and committed to serving older adults.

PHYSICAL ABILITIES

Must be able to sit, stand, bend, lift, reach, stoop. Must be able to use computer keyboard, monitor and mouse.

Benefit Overview

Westside Federation of Senior & Supportive Housing offers full-time employees a comprehensive choice of benefits that include Medical, Dental, Vision, 403 (B) retirement savings, Flexible Spending Accounts (FSA), Life & Disability, Short-term and Long- term Disability, Employee Assistance Program (EAP) commuter benefits and more. Voluntary benefit options and Time Off that includes 11-12 paid Federal Holidays, accrued Vacation and Sick Time. 

EEO Policy or Statement 

WSFSSH is an Equal Employment Opportunity Employer (EEO); employment is based upon employees’ qualifications without discrimination, on the basis of race, creed, color, national origin, religion, sex, age, disability, marital status, sexual orientation, military status, citizenship status, genetic predisposition or carrier status, or any other protected characteristic as established by law.

Compensation details: 19-20 Hourly Wage

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