Position Details

Position Information

Position Title Admissions Counselor-SPS

UIW Mission

University of the Incarnate Word is a Catholic institution that welcomes to its community persons of diverse backgrounds, in the belief that their respectful interaction advances the discovery of truth, mutual understanding, self-realization, and the common good.

Position Summary

The Admissions Counselor for the School of Professional Studies ( SPS ) is responsible for presenting educational options through communications, presentations, and events aimed at promoting and showcasing SPS programs features and benefits for prospective military, veteran and civilian students. Position directly solicits interest and responds to inquiries about the respective SPS programs up to and including acceptance into the program. The Admissions Counselor reports to the Assistant Director of Recruitment and Admissions.

Position requires successfully passing a military background check for military base access to center locations.

Benefits

UIW has been identified year after year as one of the nation’s Great Colleges to Work For based on employee feedback. UIW offers an outstanding benefits package for full-time employees that includes medical, dental, vision, flexible spending accounts, numerous paid holidays, vacation and sick leave. Tuition benefits include UIW tuition waivers, tuition exchange programs and Brainpower Connection discounts for employees and dependents. Retirement benefits include 403b retirement plans with a 7% employer match, plus a retirement health solution. We also offer employer-paid Life/AD&D, long-term disability, pet insurance, an Employee Assistance Program ( EAP ), wellness programs, employee discount program, Public Service Loan Forgiveness ( PSLF ) eligibility and more! Please refer to the Human Resources webpage for additional details on our benefits and eligibility.

Job Duties

Job Duty Name Recruiting

Description Of Job Duties

• Represent UIW and the respective programs to prospective students through one-on-one communications, visits to local businesses, military installations, college fairs, and local community events to promote enrollment options. This will require frequent travel (using personal vehicle-mileage reimbursed) to military bases, colleges and partnership locations to enhance and maintain respective relationships.
• Assist team and partners to organize events to bring prospective students to the program.
• Assist with the development and maintenance of marketing materials through market feedback.
• Travel locally and occasionally within Texas for outreach events.
  
  

Job Duty Name Communications

Description Of Job Duties

• Respond to admissions inquiries in a timely and personalized manner.
• Continue communication with prospective students including reviewing academic eligibility, completing applications and enrollment utilizing phone, email, messaging, or chat options, in person visits, events and other communication means.
• Assist with the development, maintenance, and distribution of marketing materials including providing market feedback.
  
  

Job Duty Name Documentation

Description Of Job Duties

• Track student and partner communications and enrollment results in an accurate and timely manner in all university systems.
• Track and communicate progress of applicants working in cooperation with other UIW departments to assist prospective students through the admissions and enrollment process.
• Report progress on student prospect status as designated to management.
  
  

Job Duty Name Partner Relationship Development

Description Of Job Duties

• Identify and develop partnerships, recruitment opportunities, organizations, community colleges and appropriate businesses or groups while adhering to university and contractual guidelines.
• Perform other duties as assigned.
  
  

Qualifications

Knowledge Skills and Abilities

• Experience working with Microsoft Office applications.
• Strong verbal and written skills.
• Excellent presentation skills.
• Ability to effectively take initiative for planning and implementing projects.
• Ability to effectively balance multiple priorities in a time-sensitive environment.
• Ability to effectively work in a team-oriented environment.
• Ability to work effectively with individuals from diverse communities and cultures.
• Employee shall adhere to all applicable rules and regulations of the University, the Conference, and the NCAA .
  
  

Required Education

Bachelor Degree.

Required Work Experience

One (1) year of work experience in admissions counseling or a relevant field, such as marketing or recruiting, communications, public relations, or primary/secondary education teaching. Note that additional education will be considered in lieu of experience.

Preferred Qualifications

• Previous work experience as an admissions counselor at a university.
• Experience working with Banner and CRM applications.
• Business development experience.
  
  

Required Certifications, Licenses Or Registrations

• Must have a valid driver’s license, driving record that is insurable by UIW insurance carrier, and be at least 21 years of age, as required to drive for UIW (needed for outreach events).
• Must obtain and retain military base clearances for access to center locations.
  
  

Work Hours

Mon-Fri 8am to 5pm with extended hours as needed, to include some evening and weekend work, to meet departmental goals.

Physical Demands

• Ability to lift to 15 lbs for set-up/tear-down at events, as well as reach overhead, bend, and squat to retrieve promotional materials.
• Ability to push/pull event carts weighing up to 30 lbs.
• Ability to actively engage in events for extended periods.
• Ability to regularly move about campus, military bases, and event venues to actively engage potential and current students and attend meetings on and off campus.
  
  

Posting Details

Posting Details

Posting Number AS2175PO

Number of Vacancies 1

Job Type Full Time

Job Category Administrator (exempt)

Desired Start Date 10/01/2025

Position End Date (if temporary)

Reports to Director of Enrollment Management and Outreach–SPS

Salary $43,889 Annualized

Open Date 09/08/2025

Close Date

Open Until Filled Yes

Special Instructions to Applicant

Position requires successfully passing a military background check for military base access to center locations.

EOE

UIW is committed to a policy of equal opportunity in employment, without regard to race, color, sex, sexual orientation, citizenship status, national origin, age, marital status, disability, genetic information, gender identity or expression, veteran status, pregnancy, and religion (except in limited circumstances when religious preference is both permitted by law and deemed appropriate as a matter of University policy).

Title IX

This position is considered a “Responsible Employee” under Title IX federal regulations and “Mandatory Reporter” under Texas state law and the UIW Sexual Misconduct Policy. As a Mandatory Reporter, this position requires you as the employee to promptly report any incident that you witness or receive information about Title IX violations. These reporting responsibilities are set out in the UIW Sexual Misconduct Policy.