Are you the kind of person who remembers birthdays, color-codes calendars for fun, and makes every guest feel like a VIP? We’re on the lookout for an Administration & Client Service Coordinator who’s equal parts office maestro and client-care magician.

This isn’t your typical front office role. Yes, you’ll be the friendly face and voice welcoming guests, clients, and vendors—but you’ll also play a pivotal role behind the scenes, supporting multiple departments, coordinating travel, managing events, and making sure everything runs like a well-oiled machine.

What You’ll Be Doing

Client & Guest Experience

Be the first point of contact—greeting guests, answering phones, and creating a warm, professional atmosphere

Provide concierge-style customer service to clients, families, staff, and vendors

Observe front door/guest protocols with a smile and sense of security

Administrative Superpower Duties

Organize, scan, file, and audit documents—keeping everything neat, accessible, and secure

Manage incoming and outgoing mail and deliveries

Keep the reception and office area tidy, welcoming, and stocked

Operations & Logistics Coordinator

Coordinate team travel, including flights, accommodations, and car rentals

Oversee office supply inventory and purchasing

Event & Experience Management

Plan and coordinate team lunches, meetings, and internal events like our company wide Christmas party & “Ground School” to name a few.

Support setup, logistics, and communications to ensure every event runs smoothly

Team Support Extraordinaire

Assist different departments with day-to-day tasks and special projects

Work independently, handle confidential information, and stay on top of shifting priorities

Act as the go-to person for anything and everything—if it needs doing, you’re on it!

Job Type: Full-time

Pay: $17.00 - $19.00 per hour

Benefits:

• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Work Location: In person