About Job

The Admissions Counselor for the Washington Veterans to Technology (WaV2T) Program is responsible for recruiting, qualifying, enrolling, and supporting WaV2T students at the Schofield Barracks, Hawaii extension campus.

In this role, the Admissions Counselor collaborates with WaV2T faculty and staff, as well as departments at Saint Martin's University, to foster a positive admissions environment and deliver exceptional student support.

The Admissions Counselor liaises with external agencies such as the Department of Defense SkillBridge Program, the Army Career Skills Program (CSP), and the Department of Veterans Affairs (VA) to facilitate student enrollment in the WaV2T program. Additionally, the Admissions Counselor works closely with Career Development Managers to ensure seamless enrollment in Saint Martin’s University (SMU) classes via PowerCampus and addresses any issues that arise.

The Admissions Counselor also prepares regular data reports for the Director of the WaV2T program, providing insights on historical trends and enrollment statistics.

Saint Martin’s University is more than just a place of learning—it’s a welcoming community where students, faculty, and staff come together with purpose and heart. Founded in 1895 by the Benedictine monks of Saint Martin’s Abbey, we are grounded in the timeless Benedictine values of community, hospitality, and balance. These values, combined with a Saint Martin’s liberal arts education, shape our approach to education and daily life, encouraging students to think deeply, act with compassion, and serve with purpose.

As part of the Catholic Intellectual Tradition, we honor the integration of faith and reason, the dignity of every person, and a shared responsibility for the common good. Our mission is to form graduates who are not only intellectually curious and ethically grounded, but also deeply committed to building a more just and equitable world. At Saint Martin’s, we care about the whole person.

Our supportive campus culture is built to help students thrive—academically, personally, and professionally. We pay special attention to the needs of those who have been historically underserved, and we work intentionally to create an inclusive, respectful, and compassionate environment for all.

We warmly invite mission-driven individuals to join our community—not just to work here, but to be part of something meaningful. Together, we educate students who go on to make a positive difference in their lives, their communities, and the world.

ESSENTIAL FUNCTIONS & RESPONSIBILITIES

Essential Functions & Responsibilities - Essential functions, as defined under the Americans with Disabilities Act, may include any of the following representative duties, knowledge, and skills. This list is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions and duties performed by incumbents of this position. Employees are required to be in attendance and prepared to begin work at their assigned work location on the specified days and hours. Factors such as regular attendance at the job are not routinely listed in job descriptions but are an essential function. Essential duties and responsibilities may include, but are not limited to, the following.

Recruit and screen prospects for the WAV2T program, review prerequisite materials, and verify completion of application requirements
Willingness to travel to recruitment events across Hawaii, at both military and civilian events, along with possible outreach travel to Japan and Korea.
Conduct applicant interviews and make final admission decisions
Mentor and coach WAV2T applicants during the application process, serving as the primary point of contact for their concerns
Review and update application and admissions communications or materials as needed
Maintain effective and timely communications with prospective WAV2T students through Slate application tracking system
Implement emerging admissions testing and assessments as new pathways are established
Use query builder tools in Slate to create cohort-specific data reports and ad hoc reports and as needed
Purchase educational materials through vendors, manage inventory, and distribute to students
Track acceptances and confirmed enrollments, and oversee waitlist management in accordance with enrollment targets
Coordinate with the Director and Assistant Director of WaV2T Admissions as well as Assistant Director of Enrollment Systems to manage the Slate application database and provide accurate tracking and reporting of critical data points necessary for the success and strategic planning of the WaV2T program
Utilize PowerCampus to automate critical tasks and processes with WaV2T student records including course grades and transcripts
Administer customer relations and student records management software for WAV2T participants in Slate
Promote the program by attending CSP briefings and facilitating Career Skills Program and SkillBridge meetings as needed
Attend recruiting and outreach events hosted by CSP and SkillBridge partners as needed
Liaise with CSP and SkillBridge offices, Schofield Barracks personnel, and military education centers to support recruitment, maintain compliance, and keep stakeholders informed.
Coordinate with VA representatives and university departments (e.g., registrar, admissions, financial aid, public safety, IT, and student accounts) to ensure smooth admissions processes and compliance for students using VA educational benefits.
Engage with community partners and relevant organizations to support program objectives.
Ensure adherence to Department of Defense (DoD) Voluntary Education Partnership Memorandum of Understanding (MOU) and Department of the Army Memorandum of Agreement (MOA) Schofield Barracks and Saint Martin’s University

OTHER FUNCTIONS

Assist as needed in orientation events and graduation ceremonies.

COMPETENCIES

Demonstrate strong multicultural knowledge, awareness, and skills needed to perform the tasks of promoting diversity and social justice.
Understand unique needs of transitioning military, veterans, and military spouses throughout the application process (e.g., various funding methods, transition windows, identify different military branch proof of service documents, etc.)
Knowledge of best practices related to supporting diverse student population, including students of color, students of diverse socioeconomic backgrounds, first generation students, students with disabilities, and other historically marginalized identities.
Is supportive of a Catholic, Benedictine philosophy of education and able to articulate and support the University’s mission statement.
Have a thorough knowledge of the WaV2T program, the application process and verification, Slate, and the general pathway learning objectives. Familiarity with Microsoft and Amazon Web Services course content.
Proficient in Microsoft Office Suite of applications (Word, Excel, PowerPoint, etc.)
Ability to manage multiple tasks and priorities in a fast-paced environment

REQUIREMENTS AND/OR CONDITIONS OF EMPLOYMENT

Must successfully pass a background check.
Preferred Bachelor’s degree
Preferred minimum of one year of experience in college admissions
Preferred minimum of one year working with military and military-affiliated students
Preferred minimum of one year of experience with military transition programs
Preferred proficiency in Slate or similar applicant tracking systems, with at least one year of experience.
Preferred minimum of one year using student records management software, such as PowerCampus.
Preferred minimum of one year of experience with student advising

PHYSICAL DEMANDS AND WORKING ENVIRONMENT

Work is performed in a standard office environment. Physical demands include:

Moves objects (less than 20 pounds) long distances (more than 20 feet)
Operates a variety of standard office equipment requiring continuous or repetitive arm-hand movements
Reading, writing, speaking, hearing, standing, bending, sitting
Learning and comprehending
Requires visual concentration on detail
Manual dexterity and precision required for keyboarding
Must be able to sit for long periods at a time at a computer
May occasionally be required to deal with distraught people
Must be able to concentrate on details and process complex information while experiencing frequent interruptions
Must be able to communicate effectively with people at all levels under stressful conditions
Must maintain strict confidentiality as appropriate relating to all issues in the department, Saint Martin’s University and program