• Act as the central communication point between customers, internal teams, and external vendors from project kickoff through shipment.
• Coordinate handoff meetings (sales, production, and other departments) to ensure clear scope definition and alignment.
• Track overall project status, budget, accruals, and key deadlines across two internal and multiple external manufacturing sites.
• Provide regular updates to stakeholders, highlighting progress, risks, and key deliverables.
• Maintain and distribute project dashboards, production schedules, and financial summaries.
• Monitor open action items and ensure timely follow-up by responsible departments.
• Maintain clear documentation of communications, change orders, and project adjustments.
• Prepare reports for senior leadership on schedule health, budget status, and open issues.
• Support the engineering team by handling logistics, reporting, and client coordination - while they focus on technical design and installation.
• Drive proactive alignment across departments to prevent miscommunication and avoid production delays.
• This job description is not all-inclusive, and other duties may be assigned by the manager.

• Excellent communication and follow-up skills, with the ability to manage details and hold others accountable.
• Strong understanding of project tracking, budgeting, and financial reporting.
• Experience working within an ERP system is required for tracking projects, materials, and costs.
• Odoo experience is a plus.
• Skilled in Microsoft Excel and project tools (Smartsheet, Microsoft Project, or equivalent).
• Organized and responsive -  able to manage multiple active projects and shifting priorities.
• Professional and clear when communicating with both internal teams and external customers.
• Comfortable working in a fast-paced environment with complex, custom equipment.

• High school diploma or GED required.
• Associate's or Bachelor's degree in Business, Industrial Technology, or related field preferred.
• 2-5 years of experience in a project coordination, operations, or production planning role.
• Background in manufacturing or industrial equipment is preferred.
• Financial literacy related to POs, vendor accruals, and budget management is strongly valued.

• Using hands and fingers for small tools and parts
• Vision correctable to 20/20
• Dexterity to operate a computer keyboard and mouse
• Sitting, standing, walking, bending, twisting, kneeling and reaching
• Ability to walk through the facility to inspect various parts and products

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