About Job

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Job Posting Title:

Secretary to Counseling Office

Job Description:

Provides clerical support to counselors and others in the high school counseling office. Develops and promotes good community relations among various community members and school clientele.

ESSENTIAL PHYSICAL REQUIREMENTS:

Occasional lifting, five (5) to twenty (20) pounds
Frequent sitting and standing
Occasional bending, squatting, reaching, and stooping

Position Specific Information (if Applicable):

Responsibilities:

- Assist counselors in evaluating transcripts of incoming students for the purpose of transferring grades and semester credit hours into the student information system.

- Inform appropriate personnel of possible student course deficiencies for the purpose of assisting in addressing student course requirements.

- Maintain a variety of manual and electronic student records for the purpose of providing up-to-date reference and complying with regulatory requirements and established guidelines.

- Perform enrollment and withdrawal activities (e.g. interpreting transcripts, updating automated student information system, etc.) for the purpose of ensuring compliance with financial, legal, state or federal requirements.

- Prepare and process a variety of documents and materials (e.g. new registrations, transcripts and transcript requests, student employment verifications, withdrawals, etc.) for the purpose of disseminating information to appropriate parties.

- Provide a variety of documents (e.g. transcripts, ACT scores, college applications, etc.) for the purpose of assisting present and former students and/or their parents.

- Research discrepancies in student records for the purpose of verifying graduation status and ensuring the accuracy of information.

- Respond to questions from a variety of internal and external sources (e.g. staff, other educational institutions, the public, parents and/or students, etc.) for the purpose of providing information and/or direction.

- Perform other related duties as assigned or requested.

Certifications:

Education:

High School or Equivalent (Required)

Skills:

Position Type:

Regular

Primary Location:

Ponderosa High School

One Year Only (Yes or No):

Scheduled Hours Per Week:

FTE:

1.00

Approx Scheduled Days Per Year:

176 Work Days

(260 days indicates a year-round position. Time off [or Off-Track Days] are then granted based on the position. Any exceptions to the normal off-track time will be noted in the Additional Position Details section above, as scheduled work days.)

Minimum Hire Rate:

$17.80 USD Hourly

Maximum Hire Rate:

$22.63 USD Hourly

Full Salary Range:

$17.80 USD - $27.45 USD Hourly

All salary amounts listed above are based on a full-time (1.0) FTE. If applicable, part-time salaries will be prorated according to the assigned FTE.

Benefits:

This position is eligible for health, vision, dental, health savings account (HSA), flexible spending accounts (FSA), District paid and voluntary additional (supplemental) life and accidental death and dismemberment insurance, short and long-term disability, critical illness and accident voluntary insurance, employee assistance program (EAP), voluntary 401(k), 403(b) and 457 retirement plan options.

Time Off Plans:

This position is eligible for paid sick and personal time.

This position will be open until filled, but will not be open past:

October 23, 2025

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