About Job

Fiscal Grant Manager
Administration Department (Classification 036)
Management Full-Time Position (37.5 hours/week)

Linn County Health Services is looking for a Fiscal Grant Manager to undertake intricate accounting responsibilities with a significant degree of autonomy. Responsibilities include: preparation of department and program budgets, maintenance and monitoring of financial records including revenues and expenditures, and completing detailed reports for submission quarterly and annually to the State of Oregon and other government and non-government agencies. Works under the supervision of the Finance and Human Resources Manager. A person in this classification is expected to work in a highly independent manner. Exercises supervision over the Health Services Accounting Clerk and provides functional and technical supervision over staff with close coordination with staff and management for complex audit reporting. Delegates certain tasks as needed to meet state regulations and deadlines.
A person employed in this classification must possess the capability to perform the following duties to be considered for and remain in this position. The duties are essential functions requiring the critical skills and expertise needed to meet job objectives. Additional specific details of these essential functions may be provided by the specific office or department job announcement, if applicable.

1. Provide grant management by supporting Program Managers with spreadsheets to track spending against award budget, provide projections, invoice costs for reimbursement, and reconcile grant revenue and expenditures to County general ledger.
2. Provide training and guidance for staff and perform Merit System Evaluations on employees directly supervised.
3. Prepare federal, state and local claims, statements, reports and worksheets from a variety of source reports, data and accounting records.
4. Maintain payment and reporting schedules for contracts; ensures appropriateness of payments subject to restrictions; develop reporting format and compile report documentation.
5. Oversee the proper accounting for and department compliance with A/P (Accounts Payable) fiscal operations; may perform reconciliations involving multi-year accounting records; review vouchers, invoices, purchase orders and other source documents for accuracy, proper authorizations, adequate documentation and appropriate account numbers; identify and resolve discrepancies and prepare corrective journal entries.
6. Maintain accuracy of financial statements with ledger reconciliations.
7. Prepare payroll and M&S journal entries to accurately reflect activity in the general ledger.
8. Support Finance Manager with annual budget preparation and assist with internal/external audits.
9. Maintain Health Departments Inventory maintenance.
10. Responsible for routine and frequent deadlines and prioritizing and rescheduling tasks as needed to meet deadlines.
11. Develop and maintain effective, harmonious and reasonable work relationships with others.
12. Maintain regular and predictable work attendance.

This classification covers the most significant essential functions performed by an employee in this position but it does not include other occasional work which may be similar to, related to, or a logical assignment of this position. Any one position in this classification may be assigned some or all of the duties listed under essential functions or that arise as other functions. The balance of the various duties, responsibilities and/or assignments of this position may change from time to time based upon management's decisions on how to best allocate resources. Any shift, emphasis or rebalancing does not constitute a change in the essential functions of the job classification.
Knowledge of Accounting and Government Financing. Participates in a variety of complex professional accounting functions; maintains and enhances the integrity and accuracy of financial management records; prepares accounting entries for complex transactions and year-end closing activities; extracts, compiles and presents financial information for internal and external reporting. Ability to interpret and apply the principles, laws and procedures involved in A/P financial recordkeeping and accounting functions; as needed, prepares A/P financial reports and maintains ledgers and journals; reconcile differences within the recordkeeping system; understand the recordkeeping system and the relationship among accounting records and documents; provide customer service by effectively interacting with the public, co-workers and personnel of other departments in a courteous, professional manner; establish and maintain effective working relationships with department, County and other personnel; communicate effectively, both orally and in writing; and operate computer software and other office equipment.

Bachelor's Degree in Accounting or related field of study preferred. Public sector experience is preferred. Five years of increasing responsibility professional accounting experience is required; or any satisfactory equivalent combination of experience, education and certifications which demonstrates the ability to perform the work described.

Must be able to pass a criminal history check. Possession of, or ability to obtain, a valid Oregon driver's license with an acceptable driving record that meets the County's requirements is required.

Linn County does not offer VISA sponsorship. Within three days of hire, applicants will be required to complete the US Department of Homeland Security’s I-9 form confirming authorization to work in the United States. If your employment authorization and documentation is contingent on sponsorship now or in the future, you will not meet Agency employment eligibility standards.

Compensation details: 34.14-43.07 Hourly Wage