NORTHWEST INDEPENDENT SCHOOL DISTRICT

Job Title: Counselor's Secretary (0907)

Reports to: Counselor

Dept. /School: Campus Assigned
Wage/Hour Status: Non-Exempt
Pay Grade: P15 Duty Days: 202
Date Revised: 03/2021

Primary Purpose:Assist with efficient and professional management of the Counseling Office. Support all office functions ranging from office management to electronic records.

Qualifications:

• College hours, high school diploma or GED
• General office management and receptionist skills
• Proficient technology skills
• Excellent organization, communication, interpersonal and file maintenance skills
• Ability to organize and self motivate
• Excellent telephone and public relations skills
• Flexible in work situation
• Knowledge of file management system
• Knowledge of student records

Major Responsibilities and Duties:

1. Conduct daily telephone communication.
2. Prepare correspondence, reports, memos, and other documents.
3. Enter data and maintain computer information.
4. Perform receptionist duties; take messages, set up appointments, and maintain calendar.
5. Assist with student grade reporting.
6. Assist with student scheduling.
7. Maintain filing system.
8. Serve as secretary to the counselors and assist with registration.
9. Other duties as assigned.

Supervisory Responsibilities:

N/A

Equipment Used:

Personal computer, copier, Fax machine, printer, and calculator

Working Conditions:
Able to maintain control under stress. Work with frequent interruptions. Repetitive hand motions. Prolonged use of computer.

This document describes the general purpose and responsibilities assigned to this job and is not an exhaustive list of all responsibilities and duties that may be assigned, alternative methods of performing your duties, or skills that may be required.